Taunton Retirement Board Job Posting: Administrative Assistant

Salary range $40,000 - $50,000

JOB DESCRIPTION:  Perform administrative duties including accounting, clerical support, and electronic content management (ECM) as assigned by the executive director and assistant director.  


  • answer telephone calls and provide reception for visitors; 
  • log calls and distribute messages to board members and director & asst. director; 
  • handle and distribute daily mail;
  • utilize word processing to maintain form-letters for numerous purposes;
  • maintain filing systems for active, inactive & retired members and coding into PTG; 
  • sort & stuff envelopes and prepare large bulk mailings;
  • perform general clerical duties; 
  • maintain postage account balances and coordinate replenishment w/director;
  • maintain office supply inventory and order supplies for office as needed;
  • utilize spreadsheets to track various items; 
  • assist members to complete forms - enrollment, beneficiary, refund, retirement, disability etc.;
  • provide counseling to members as needed including assistance with member portal;
  • help the assistant executive director with retiree & staff payroll as needed;
  • assist with accounts payable including file system for vouchers & invoices, warrants & payrolls;
  • maintain files for weekly & monthly deduction reports for City, TMLP, Housing Authority & GATRA and related posting to PTG system;
  • calculate makeup payments, buybacks & re-deposits including pro-rated creditable service;  
  • assist with calculating & processing refunds and transfers;
  • assist with maintaining files for pension reimbursements under G.L. c. 32, section 3(8)c;
  • assist with preparation of board meetings;
  • calculate estimates for regular retirement, disability & survivorships including final processing;
  • assist with actuarial data cleanup for active & inactive members ;
  • assist with audits;
  • assist with board elections; 
  • process bi-annual affidavits to all retirees and survivors of the system and monitor receipt.  perform 5% annual audit of affidavits to ensure accuracy and verify all power-of-attorney’s on file;
  • scan all member forms, documents, and medical records into the PTG computer system;
  • assist with making travel arrangements and maintain files for audits;
  • assist the director with requests-for-proposals and maintenance of related files;
  • process all code sheets received from the human resource department and update files to include current job title & group classification, department, leave-of-absences, name changes, etc.;
  • monitor deaths of members and retirees;
  • monitor daily police log for possible criminal charges and make notation in files;
  • document worker’s compensation injury reports and note creditable service adjustments;
  • provide information to PERAC on disability retirees under section 91A regarding earnings-if-still-employed and other medical record documentation;
  • maintain tracking system for all disability applications including but not limited to requesting medical records from service providers, doctors, hospitals, employer information;
  • Attend various conferences, workshops, and seminars affiliated with retirement field with continuous education and related travel as part of job duties;

General skills and requirements:

  • Experience with Pension Technology Group (PTG) pension software
  • Proficiency with Microsoft Office applications – MS Word, MS Excel, PowerPoint
  • Excellent interpersonal skills including strong oral and written communication skills
  • Strong supervisory skills
  • Working knowledge of Mass. General Law Chapter 32 & PERAC Regulations 840 CMR.
  • Ability to lift up to twenty-five (25) lbs.
  • Ability to use office equipment such as:  copier & scanner, desktop computer, mail postage machine, mail inserter machine, calculator, facsimile, telephone system, etc.
  • Strong consideration will be given to candidates with a college degree in accounting/business and/or equivalent experience.

Work Schedule:  35-hours per week.  8:00 a.m. to 4:00 p.m. Monday, Wednesday, & Thursday; 8:00 a.m. to 7:00 p.m. Tuesday; and 8:00 a.m. to 12:00 noon Friday.

Starting Salary:  Negotiable depending on qualifications and experience.  Fringe benefits include pension, health, dental, life insurance, and paid vacation-sick-personal leave.

Application Process:  Please provide a resume and letter of interest by October 9, 2020 to:

Taunton Retirement Board

104 Dean St., Suite 203

Taunton, MA. 02780


The Taunton Retirement Board is an equal opportunity employer