Assistant Executive Director
Salary range $70,000 - $78,000
Primary Purpose:
To assist the Executive Director in the daily administration of the retirement system and supervision of staff.
Primary Duties & Responsibilities:
Payroll/Financial:
Salary payroll warrant, vouchers, checks
Vendor accounts payable warrant, vouchers, checks
Retiree payroll warrant, voucher, checks & vendor end-checks, NOD’s, deductions for taxes & insurance. Direct deposit file and related items. Calculate cost-of-living adjustments.
Monthly reconciliation of Retirement Allowance Paid balances with general ledger
Year-end reconciliation of retirements & refunds paid for processing of IRS form 1099R
Accounting:
Weekly deposit reconciliation.
Bank statement reconciliation for checking account.
Pooled fund statement processing for investments including posting to PTG, spreadsheets, and reporting to PERAC monthly.
Entry and processing of Cash receipts, disbursements, journal entries and general ledger.
Withdrawals from retirement system:
Calculate & process refunds to members
Calculate & process transfer of member accounts to other retirement systems.
Calculations:
Superannuation retirement calculations
Domestic relations order calculations
Ordinary & Accidental disability retirement calculations
Survivorship calculations
Dependent allowance calculations
Makeups & Buybacks for non-membership service and previously refunded service
Retirement Board Meetings:
Assist with preparation of the monthly agenda and related items
Attend monthly meeting and record the minutes of the meeting
Maintain minute book for regular & executive session meetings
Supplementary Schedule for member’s annuity savings accounts:
Monthly reconciliation of all deductions-in, transfer-in & makeup’s, transfer-outs & refunds, transfer to other funds, etc. Process annual annuity statements to all members.
PERAC PROSPER system:
Assist with Procurements and Requests-for-proposals.
Assist with uploading disability applications, scheduling medical panel exams, and transmittals to PERAC.
Miscellaneous:
Code and maintain all retiree/survivor data into PTG computer system;
Monitor deaths of members and retirees and perform related calculations and processes;
Calculate estimates for regular retirement, disability & survivorships;
Reconcile state COLA reimbursement reports quarterly
Calculate veterans military service credit and makeup payments – verify DD214 military service form with Veteran’s office to establish correct active duty time;
Process pension reimbursements & disbursements under section 3(8)c with other systems;
Assist with actuarial data cleanup on retirees & survivors;
Assist with board elections;
Monitor power of attorney’s and coordinate listing with treasurer’s office;
General skills and requirements:
Experience with Pension Technology Group (PTG) pension software
Proficiency with Microsoft Office applications – MS Word, MS Excel, PowerPoint
Excellent interpersonal skills including strong oral and written communication skills
Strong supervisory skills
Working knowledge of Mass. General Law Chapter 32 & PERAC Regulations 840 CMR.
Ability to lift up to twenty-five (25) lbs.
Ability to use office equipment such as: copier & scanner, desktop computer, mail postage machine, mail inserter machine, calculator, facsimile, telephone system, etc.
Strong consideration will be given to candidates with a college degree in accounting/business and/or equivalent experience.
Work Schedule: 35-hours per week. 8:00 a.m. to 4:00 p.m. Monday, Wednesday, & Thursday; 8:00 a.m. to 7:00 p.m. Tuesday; and 8:00 a.m. to 12:00 noon Friday.
Starting Salary: Negotiable depending on qualifications and experience. Fringe benefits include pension, health, dental, life insurance, and paid vacation-sick-personal leave.
Application Process: Please provide a resume and letter of interest by July 31st, 2020 to:
Taunton Retirement Board
104 Dean St., Suite 203
Taunton, MA. 02780
The Taunton Retirement Board is an equal opportunity employer
